Overview

The Trustees of the Royal Navy Rugby Union invite applications for the post of Events & Administration Coordinator, a key role supporting the planning and delivery of RNRU events and the smooth operation of the Union’s administrative functions.

This position is offered as a two year fixed term contract with the potential to become permanent, reflecting the organisation’s continued growth and the ongoing need for high quality operational support.

  • The role is primarily based at HMS Temeraire, Portsmouth, which offers a vibrant working environment with access to outstanding onsite facilities, including a fully equipped fitness suite, swimming pool, and opportunities to participate in a range of sporting activities as part of daily life.
  • The role requires a flexible approach, including occasional evening and weekend work with advance notice, as well as travel to support events.

Salary:
£28,000 – £31,000 (dependent on experience) + Benefits

Contract:
Fixed term for two years, with potential to become permanent

Closing Date:
Friday 27 th February

Qualifications, Skills and Experience Ideal

  • Strong organisational and planning skills
  • Experience in event coordination, logistics, or administrative support
  • Excellent communication and stakeholder management abilities
  • Confident using Microsoft Office and digital platforms
  • Ability to work flexibly, including some evenings and weekends with notice
  • Full UK driving licence (vehicle access preferred)

Desirable

  • Experience supporting sporting, military, or large scale public events
  • Awareness of safety, compliance, or protocol requirements
  • Familiarity with media, PR, or basic social media content creation

Job Description for the Postof Events & Administration Co-ordinator Event Planning & Delivery

  • Plan, coordinate, and deliver a wide range of RNRU events, including home fixtures, hospitality functions, and sponsor tailgates.
  • Manage logistics, including accommodation, travel, transport, venue liaison, catering, and equipment.
  • Produce detailed event plans, ensuring safety, professionalism, and compliance with the RNRU Safety Management Plan (SMP).
  • Maintain the RNRU Master Fixtures List and Calendar, and coordinate monthly planning meetings with Fixtures Secretaries.
  • Support the Business Manager with major events such as Army v Navy and Navy v RAF.

VIP & Stakeholder Management

  • Produce and manage VIP guest lists, issue invitations, track RSVPs, and coordinate on the day protocol and hosting.
  • Work closely with sponsors, venues, and internal teams to support stakeholder engagement.

Media & Communications Support

  • Identify promotional opportunities for planned events and collaborate with the Director of Communications on media and PR activity.
  • Monitor social media channels for urgent messages and create basic social media content when required.

Safety & Compliance

  • Implement safety processes for all events, including safety briefs, incident logs, and compliance with MOD and RFU policies.
  • Escalate risks and issues where appropriate.

Office & Administrative Support

  • Provide administrative support across the RNRU Office, including scheduling, correspondence, reporting, and document preparation.
  • Assist with coordination for away fixtures, logistics for Executive Committee travel, and general office communications.

Experience, Skills & Attributes

  • Proven organisational and planning skills
  • Experience in event management, logistics, or operational delivery
  • Strong communication and stakeholder management capability
  • Proficiency in Microsoft Office and digital communication tools
  • Ability to work flexibly, including evenings and weekends with notice
  • Full UK driving licence (vehicle access preferred)
  • Experience within a sporting, military, or high profile event environment
  • Knowledge of rugby events or military protocol
  • Awareness of compliance, contracts, and safety management
  • Basic content creation or social media experience
  • Health insurance
  • 30 days annual leave
  • Access to HMS Temeraire facilities (fitness suite, swimming pool, and sports activities)

The closing date is Friday 27 February.
Further information can be obtained by contacting the Company Secretary:email:
Website: Registered Charity Number:

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